Town of Milan Monthly Meeting Minutes, December 9, 2024

On Monday, 12/9/2024 the Town Council meeting was called to order by Drew Olman, Town Council Vice President. Mark Marsee, Council Member, was present.

Everyone in attendance joined in giving the Pledge of Allegiance.

Meeting Minutes: After reviewing the minutes from the November 2024 regular meeting, a motion was made by Mark Marsee to approve the minutes. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Claims/Financials/Payroll: After reviewing the claims and payroll from November 12 - December 9, a motion was made by Mark Marsee to approve the claims & payroll. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Town Manager Report: The Town Report was presented & submitted by Doug Price.

Town Marshall Report: The Marshall's Report was presented & submitted by Phillip Wilson, Town Marshall.

Old/Continuing Business:

Ordinance 11112024-1 to amend Chapter 110 Peddlers & Solicitors Second Reading: A motion was made by Mark Marsee to approve the Second Reading of Ordinance 11112024-1. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

New Business:

Pike Lumber Purchase Option: Lynn Fledderman explained the purchase option that Pike Lumber is wanting. After discussion, Mark Marsee made a motion to table this item. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

McGuire Iron, Inc Invoice for $261,680.00 was presented for approval (Partial Pmt for value of materials stored, and work completed): A motion was made by Mark Marsee to approve the invoice. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Mike Holman Excavating Invoice for $171,237.00 was presented for approval (Partial Pmt for value of materials stored, and work completed): A motion was made by Mark Marsee to approve the invoice. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Mike Holman Excavating Invoice for $78,250.59.00 was presented for approval (Partial Pmt for value of materials stored, and work completed): A motion was made by Mark Marsee to approve the invoice. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Doug Price, Silversmith GIS Software Contract: Doug presented to the board for approval the contract with Silversmith GIS Software. It would replace the current GIS Software. A motion was made by Mark Marsee to approve the contract. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Ordinance 12092024-1 Capital Assets Policy: The ordinance was introduced to the council. A motion was made by Mark Marsee to approve as introduced. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Ordinance 12092024-1 Capital Assets Policy: A motion was made by Mark Marsee to adopt ordinance 12092024-1. Drew Olman seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

SIRPC Member Appointment: Mark Marsee made a motion to re-appoint Doug Price to the SIRPC Board. Drew Olman seconded that motion. The motion was put to a vote and motion carried with 2-0 vote.

Public Items:

Solicitation Approval for Road Block (Milan Community Dollars for Scholars) 5/3/2025: A motion was made by Drew Olman to approve. Mark Marsee seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote.

Sally Gosmeyer expressed gratitude to the Fire Dept and the Police Dept for their support with the Milan Christmas Walk.

Janey Ingram asked what the software was for. It will replace what we already have but has better capabilities. She also asked where the money was coming from to pay the invoices. It was explained that the invoices are being paid from the water project loan.

Julie Reatherford, asked for an update about the utility bill she received for usage dating back to 2022. Mark Marsee stated that Deb Shumate council president would need to speak to that since she was working on it. Melissa Teer, Clerk Treasurer, stated that she would give Deb Shumate a call the following day and would be in touch with Ms. Reatherford after that.

Comments on Agenda Items:

As there was no further business to be conducted by the Town Council, Drew Olman made a motion to adjourn and Mark Marsee seconded that motion. The motion was put to a vote and the motion carried with 2-0 vote. The next regular meeting of the Town Council is scheduled to be held January 13th, 2025, at 6:30 pm.


Town of Milan Town Council Memorandum of Executive Session

The Town Council of the Town of Milan, Ripley County, Indiana met in an executive session on the 19th day of December, 2024 at 4:00pm at the Town Hall located at 211 W. Carr St., Milan, IN 47031

An Executive Session was conducted for the following reason:
Where authorized by federal or state statute.

5-14-1.5-6.1 (b)(9) To discuss a job performance evaluation of individual employees. This subdivision does not apply to a discussion of the salary, compensation, or benefits of employees during a budget process.

We, the Milan Town Council, hereby certify that no decisions were made or subject matter discussed in the Executive Session other than the subject matter specified herein and in the posted notice of the actual session.


Town of Milan Special Meeting Minutes 12/23/2024

On Monday, 12/23/2024 the Town Council Special meeting was called to order by Deb Shumate, Town Council President. Mark Marsee, Council Member was also present.

Special Meeting Items:

2025 Salary Ordinance 12232024-01: Mark Marsee made a motion to approve the Salary Ordinance 12232021-01. Deb Shumate seconded the motion. The motion was put to a vote and the vote carried with a 2-0 vote.

Final payout for Derek Helton and Ryan Carpenter: Final payout for Derek Helton and Ryan Carpenter was presented to the board for approval. Mark Marsee made a motion to approve the payout for Derek Helton and Ryan Carpenter. Deb Shumate seconded the motion. The motion was put to a vote and the vote carried with a 2-0 vote.

A discussion was held about giving the full-time employees a $300 bonus. Mark Marsee made a motion to approve the $300 bonus. Deb Shumate seconded the motion. The motion was put to a vote and the vote carried with a 2-0 vote.

As there was no further business to be conducted by the Town Council, Mark Marsee made a motion to adjourn, and Deb Shumate seconded that motion. The motion was put to a vote and the motion carried with a 2-0 vote. The next regular meeting of the Town Council is scheduled to be held January 13th, 2025, at 6:30 pm.